Ormskirk Tennis Club

Ormskirk Tennis Club Meetings

Committe Meeting - September 2005

Hon Secretary: Phil McConnell 01695 573598
Minutes of the committee meeting of 8th September 2005

Present

Barry Sherriff, Sarah Lawton, Martin Trengove, Karen Sumner, Phil McConnell

Apologies for absence

Janet Crompton, Kevin O'Sullivan, John Spurr, Gerry Joyce, David Iliff, John McNeil

Previous minutes / Matters arising

Club Tournament (men's doubles) is still not complete. The tournament committee will adjudicate if this event is not played before the end of September. [BS/JC/JMcN]
Letters of thanks relating to Centenary Ball not yet sent. [BS]
Phil Thompson will be organising the junior coaching on Fridays next season, under the auspice of Club Coach. [JMcN]
The appointment of a junior organiser needs to be complete before next season. [All]
The issue of applying for 7th team place in SDTL was debated and it was confirmed that we would advise the S&D committee that we could offer a team into the league in the event of existing teams withdrawing.

Correspondence

none

Treasurer's report

The treasurer was finalizing the year end numbers. He felt that this had been the most successful year financially that he could recall. After paying our LTA grant payment and taking account of depreciation and sinking fund, the club still made £2,500 profit.
Membership subscriptions generated £14,000 with social functions adding £6,000 to the clubs' income. Details will be presented to the members at the AGM on 29th September.

Applications and resignations

none

Senior tennis

OTC failed to win this years Mawdesley Tournament.
2nd team lost in semi-finals of Spartans Trophy.
Winter League was scheduled to start at the end of September.
Veterans Finals day planned for Saturday 1st October.
The options for court availability to accommodate the 7th team were to be put before the members at the AGM.

Junior tennis

Katie Sumner won the inaugural junior tennis trophy held jointly with Town Green.
The junior tournament will be run on 1st October to link with the Veterans Final. [KS]

Grounds and Pavilion

Martin confirmed that the new shale had been ordered and was due to be delivered at the end of the month. A notice was being distributed to members, inviting them to assist in the work needed prior to next season.
Barry proposed that the driveway would benefit from a general tidy up and the planting of daffodils ready for next season. It was agreed that this would be a good idea and asked that the bulbs be purchased. The surface of the drive could be improved and the groundwork team could use the old granite shale to line the drive. A skip would be required to dispose of the surplus soil. [MT/PM/BS]

Social events

Presentation Night was confirmed as Friday 18th November at West Tower Restaurant, a Deposit has been paid and confirmation received. The cost of the 3 course meal is £20.50 and it was agreed to price the evening at £25.00 per head. The menu options will be sent out with the AGM notification, and encouraged to apply early so we can establish numbers. Disco has been confirmed thanks to Dave Sherwood. Raffle details and seating plan to be organised during October. [SL/BS]
Christmas party to be held in clubhouse on Saturday 10th December, details will be finalised nearer the date. [SL]
It was confirmed that the League Presentation will take place on Thursday 20th October. The food has been organised as per last year. It was suggested that we could offer a mini quiz after the trophy presentations which could help to make the evening last a little longer. The new committee can discuss this with the John and Hilary.

A.O.B.

The committee agreed to allow the clubhouse to be used for a Body Shop party on Tuesday 27th Sept.
The provision of Table Tennis inside the clubhouse was discussed. Prices for equipment were to be found and the item raised before the new committee.
A suggestion that a Television would be beneficial and members were to be asked their views, meanwhile confirmation of anyone willing to donate a 2nd hand TV would be well received.
The decoration and layout of the club house will be addressed over the winter.

Date and venue of next meeting: TBA at the AGM (possibly Thursday 6th October)

Committe Meeting - August 2005

Hon Secretary: Phil McConnell 01695 573598
Minutes of the committee meeting of 4th August 2005

Present

Barry Sherriff, John McNeil, Janet Crompton, Hilary Bell, John Spurr, David Iliff, Martin Trengove, Kevin O'Sullivan, Phil McConnell

Apologies for absence

Gerry Joyce, Sarah Lawton, Karen Sumner

Previous minutes / Matters arising

Light now fitted to pedestrian access at club.
Club tournament had been concluded with the exception of the men's doubles final. The Finals day was great success blessed with good weather, large numbers and great tennis. Tournament sub committee would report on a mechanism for next year to ensure each round is completed on time. [BS/JC/JMcN]
Junior Tournament is being organised for September. [KS]

Correspondence

Confirmation that our application for license renewal has been approved. [PM]
Letter from our insurers Marsh passed onto Treasurer.

Centenary Ball

Letters of thanks from Peter Bretherton, Cllr. Una Atherley Barry Burns. For invitations to Centenary Ball. Chairman wished to acknowledge these together with a letter of thanks to Southport Sports who donated raffle prizes. [BS]
Letter from Edge Hill College apologising for the service offered during the Centenary Ball all and agreeing a 25% discount from our bill and waiving the corkage charge of £90. It was agreed that it would be difficult to compensate the guests concerned and unnecessary because the overall night was so well received.
Some monies were still outstanding for 4 tickets, Treasurer would check with Sarah if she had received this on her return from holiday. [SL/MT]
The Chairman made a special point of thanking the Centenary Committee for all their hard work and comments from our guests confirmed what a wonderful celebration it was.
The Treasurer confirmed that the accounts for the Centenary Ball were now finalised with the income at £2694, Expenditure £1627, Profit £1066. This more than covered the cost of our Centenary Gates, which was the original objective. All agreed that despite the hard work and issues it had been a huge success.
It was agreed that the Centenary Committee should meet before the next full committee meeting to continue the planning for the rest of the year. A date of Tuesday 6th September @ 7.00pm was set. Would the following please note. Barry, Sarah, Martin, Janet, Hilary and Kath. [PM]

Treasurer's report

Income	£21635
Expenditure	£16985
Balance	£17554

We still had the Centenary Ball costs to pay and the August £1500 installment to the LTA. Never the less it appeared that we looked to have a very strong year.
Bar account is still being finalised, however the early indications that it will be a good year. [KO'S]
Membership was slightly down on last year, however having lost 21 seniors at the end of last season we have attracted 18 new seniors so far and we expect to gain a few winter members more.
The Treasurer confirmed that draft accounts would be available for next months meeting. [MT]

Applications and resignations

none

Senior tennis

The Club Captain summarised the league season which was very successful with two teams gaining promotion (6th team as champions) all other teams safely secure in their divisions. The two teams who gained promotion also won their respective cups. (2nd team Trinity Cup, 6th team College Cup) The 6th team's success followed on from promotion last season. The Club Captain wished to thank all the captains for their hard work and contribution during the season.
The committee debated the option of re-entering a 7th team into the SDTL. JS and HB offered their view that this would not be well received if one of the clubs had to lose a team from the league. JS suggested that if OTC offered the league an option of an additional team, should there be insufficient teams to make the numbers in the 9 Divisions. The committee agreed that it would not make a formal application but would offer a team if required.
The discussion then focused on what facilities would be needed for a 7th team to fulfill its fixtures and the committee, were not able to conclude this issue. The Chairman asked that the options should be listed in the minutes and debated at the September meeting. The options are;
1 Current club night to be either moved or changed to a bi-weekly event
2 Play home fixtures away from the club
3 Move Junior night to Saturday afternoon and make Friday available
HB confirmed that although the rules did not exempt weekend league play, the disruption this would cause would make the rule change unacceptable and the other clubs would certainly resist playing matches on Saturday or Sunday.

Junior tennis

The junior co-coordinator outlined the season for the junior teams and confirmed that we ran 4 teams successfully. He thanked the parents for their help, he was uncertain about his availability next season for this role due to work commitments. It may be necessary to seek some other person who could act junior coordinator. This would become clearer later in the year when his work role settles down. [SR]
Club coach said he was seeking to confirm whether Phil Thomson would take on the role of coach for Friday Junior Nights for next season. [JMcM]
The chairman asked that a structured proposal for juniors was needed for next year to reverse the recent trend of some of our more talented juniors moving to TGTC. [JMcN]
Committee agreed that this area of the clubs activities was in most need of help.

Grounds and Pavilion

The club was intending to purchase new shale from Italy following research and recommendations from a number of clubs with shale courts. It is hoped that the shale will be delivered at the end of September and it was planned to convert each court in turn from October.
It was expected that the existing shale be brushed off and removed with the new material applied prior to the frosts set in. This will require members help and it is hoped that assistance with rolling and brushing will be needed right through the winter.
A timetable will be posted.
It was noted that the foundations of the all weather courts were uneven. The treasurer confirmed that the supplier Doe Sports was aware of the service gully, which will require leveling, but not of any other problems. He would seek their opinion and report back. [MT]

Social events

The committee agreed that some form of presentation night should be organised, the format was not agreed and the Chair and Secretary would report back to committee on options. [BS/PM]
There was agreement that we should organise a Christmas Party; we would wait for our social secretary to return so that we could firm up on the details. [SL]

A.O.B.

The treasurer suggested a new category of membership to cover persons who do not or cannot commit to a full years membership.

Temporary Member:
Open to either senior, collegiate, intermediate or junior players visiting the area and who are not normally resident within 30 miles of Ormskirk and who wish to take out temporary membership of the Club for a period of no more than two calendar months. Temporary Members will be allowed the same rights as ordinary members except that they will not have voting rights at the General Meetings of the Club and they will not be entitled to enter Club Tournaments nor represent the Club in competitive League or Cup Matches. They will however be eligible to play in Friendly Matches and enter into any social tournaments run by the Club. The fee payable per month for Temporary Membership shall be calculated at one fifth the full annual subscription rate for the class of membership required.

Would committee please confirm whether this is acceptable and should be proposed as a constitution change at the AGM?

The secretary sought to understand if any of the committee wished to stand down at the AGM in September. The Chairman indicated that he would like to stand down but would offer himself as a committee member should this be acceptable. No other officer indicated their unwillingness to stand again. The committee members who are due to stand down after two years are Sarah and Kevin; can they please confirm their willingness to serve a further two years on committee? [SL/KO'S]
It was noted that Karen, David and Gerry were co-opted during the year and will have a further year to serve.
The Chairman asked that a copy of the letter head for OTC be forwarded to him. [PM]

Date and venue of next meeting: Thursday 8th September @ 8.00pm Clubhouse

Please note Centenary Committee will meet on Tuesday 6th September @ 7.00pm

Committe Meeting - July 2005

Hon Secretary: Phil McConnell 01695 573598
Minutes of the committee meeting of 30th June 2005

Present

Karen Sumner, Sarah Lawton, Janet Crompton, Martin Trengove, John McNeil, Phil McConnell

Apologies for absence

Gerry Joyce, Dave Iliff, Hilary Bell, Kevin O'Sullivan, Barry Sherriff

Previous minutes / Matters arising

Letter to League ref. match re-arrangements still to be drafted. [PM/HB]
Solution to tripping hazard outside club was outlined. [MT]

Correspondence

Circulars from Tennis Lancashire regarding tournaments at Robin Park

Treasurer's report

These figures exclude the income and costs of the Centenary Ball which will appear in the end of July figures.

Income	£17628
Expenditure	£14465
Balance	£16607

Membership levels 211 of which 90 are senior members, 9 down on last year. Overall membership is 39 down on last year's total of 250. Further applications are still being received and a few late rejoiners are being chased up. Income to date from membership stands at £13,100 compared with £13,700 at the end of last financial year.

Applications and resignations

none

Senior tennis

The Club Captain advised the committee that she had received complaints that the club tournament dates were not being strictly adhered. She agreed that the tournament sub committee should meet and outline some proposals for the management of future tournaments. [BS/JMcN/JC]
It was noted that the Advertiser Trophy had not been completed from last year's tournament. It was agreed that this should be expunged from the club records.
Three (2nd, 5th & 6th) of the club teams had reached their respective cup finals, which confirmed the strength in depth of the club.
Mawdesley Tournament will be organised by Joyce Pierce.

Junior tennis

It was agreed that a junior tournament be organised to be completed before September, dates and format to be resolved. [KS/J McN]
The committee was to offer a challenge to our collegiate members for the Collegiate Cup to be held on Tuesday 2nd August, The club captain would organise the committee team and Rob Owen agreed to organise the collegiate team.

Grounds and Pavilion

A sample of Shale from Cromona had been ordered, should this be successful then a shipment will be organised for the winter period. It was hoped that we could raise the standard of our shale with this product and some hard work

Social events

The Centenary Ball was debated at length.
The numbers were standing at 126.
The itinerary was outlined and speeches confirmed. Janet confirmed that the seating plan would be posted in readiness for the reception. It was hoped that those parties with 10 persons could be fitted onto a table with an extension; all other tables will be set out for 8 persons. [JC/SL]
Martin explained that copies of the DVD which will be played at the Ball will be available to order.
The press will be arriving at 7.40pm and invited guests at 7.45pm.
The final arrangements ref. flowers and programs were still to be finalised. [SL/BS]
The club will provide the wine for the Champagne reception. [SL]

A.O.B.

The secretary explained that a number of junior non members had been seen playing at the club and asked that the notice which advised Non Members Welcome be taken down. [PM]

Date and venue of next meeting: Thursday 4th August @ 8.00pm Clubhouse

Committe Meeting - June 2005

Hon Secretary: Phil McConnell 01695 573598
Minutes of the committee meeting of 9th June 2005

Present

Barry Sherriff, Janet Crompton, Sarah Lawton, Karen Sumner, Martin Trengove, John McNeil, David Iliff, Phil McConnell

Apologies for absence

Hilary Bell, John Spurr, Gerry Joyce, Stephen Roche, Kevin O'Sullivan

Previous minutes / Matters arising

Notice for token availability yet to be posted. [MT]
Letter to League resolve difficulties with replay days not yet sent, suggest advice from Hilary. [PM/HB]
Squeezer sponge now available in shed, Captains to be advised. [JC]
Family Days have started and are working well.
Pop quiz was great success, probably the best yet, big thanks to Dave Sherwood.
Recently erected fence post is a potential hazard in the dark and needs a temporary fix until we can organise the lighting. [MT]

Correspondence

Letter from WLDC ref attendance at the Centenary Ball. [MT]
Request for club to register into Breast Cancer Campaign.
Rejection of License application, fire evacuation procedure and electrical test certificate reqd. [JM/SL]
Offer to erect road sign by Lancs CC at a cost of £400.00 to be held over until later. [PM]

Treasurer's report

Martin has emailed details of income and expenditure to committee members.

Income	£16976
Expenditure	£14447
Balance	£15433

Membership down compared to this time last year, income holding up with rises in fees.

Applications and resignations

none

Centenary Ball

The sub group Sarah, Martin, Barry have met and outlined plan for the night. Hall will take 150 guests. Edge Hill will confirm the price for a Champagne reception.
Ticket sales plus confirmed requirements stand at 92 still 60 down on the plan. Everyone should promote the event among members current and past. Existing members have not shown much support.
We have a confirmed guest speaker from LTA headquarters at Queens Club.
Sub group to meet weekly until end of the month including Janet and Phil. Next mtg 16/6/06 @ 7.00pm

Senior tennis

Teams are all holding their positions ok, with 6th team currently top of their division.
Birkdale have still not agreed to a replay date for the postponed match with 2nd team.
Tournaments progressing well.
Proposed that the current singles box league run until end of August to allow for other club events to be completed and take pressure off courts. The box leagues would then revert to its original monthly format over the winter. Gerry, can you confirm that this change can be accommodated? [GJ]
Trengove Trophy to be postponed until September, a mini tournament will be held in its place. [SL]

Junior tennis

The current coaching arrange needed to be reviewed with Stephen now unable to guarantee his availability on Friday nights due to work commitments. John agreed to resolve this situation for the rest of the planned Junior Nights. [JMcN]
Karen volunteered to organise a regular Sunday afternoon junior competitive event, to focus on potential team players with the support of player's parents. It was agreed that this could be held between 3.00pm and 5.00pm subject to replay of 5th and 6th teams, the captains would advise if a replay is planned. [JC/KS]
Barry agreed to discuss the new arrangements with Stephen. [BS]

Grounds and Pavilion

Shale information from Moor Park passed on for information

Social events

none

A.O.B.

Can all committee please promote the Centenary Treasure Hunt planned for Saturday 18th June @ 6.00pm. The event will cater for families.

Date and venue of next meeting: Thursday 30th June @ 8.00pm Clubhouse

Committe Meeting - June 2005

Hon Secretary: Phil McConnell 01695 573598
Minutes of the committee meeting of 9th June 2005

Present

Barry Sherriff, Janet Crompton, Sarah Lawton, Karen Sumner, Martin Trengove, John McNeil, David Iliff, Phil McConnell

Apologies for absence

Hilary Bell, John Spurr, Gerry Joyce, Stephen Roche, Kevin O'Sullivan

Previous minutes / Matters arising

Notice for token availability yet to be posted. [MT]
Letter to League resolve difficulties with replay days not yet sent, suggest advice from Hilary. [PM/HB]
Squeezer sponge now available in shed, Captains to be advised. [JC]
Family Days have started and are working well.
Pop quiz was great success, probably the best yet, big thanks to Dave Sherwood.
Recently erected fence post is a potential hazard in the dark and needs a temporary fix until we can organise the lighting. [MT]

Correspondence

Letter from WLDC ref attendance at the Centenary Ball. [MT]
Request for club to register into Breast Cancer Campaign.
Rejection of License application, fire evacuation procedure and electrical test certificate reqd. [JM/SL]
Offer to erect road sign by Lancs CC at a cost of £400.00 to be held over until later. [PM]

Treasurer's report

Martin has emailed details of income and expenditure to committee members.

Income	£16976
Expenditure	£14447
Balance	£15433

Membership down compared to this time last year, income holding up with rises in fees.

Applications and resignations

none

Centenary Ball

The sub group Sarah, Martin, Barry have met and outlined plan for the night. Hall will take 150 guests. Edge Hill will confirm the price for a Champagne reception.
Ticket sales plus confirmed requirements stand at 92 still 60 down on the plan. Everyone should promote the event among members current and past. Existing members have not shown much support.
We have a confirmed guest speaker from LTA headquarters at Queens Club.
Sub group to meet weekly until end of the month including Janet and Phil. Next mtg 16/6/06 @ 7.00pm

Senior tennis

Teams are all holding their positions ok, with 6th team currently top of their division.
Birkdale have still not agreed to a replay date for the postponed match with 2nd team.
Tournaments progressing well.
Proposed that the current singles box league run until end of August to allow for other club events to be completed and take pressure off courts. The box leagues would then revert to its original monthly format over the winter. Gerry, can you confirm that this change can be accommodated? [GJ]
Trengove Trophy to be postponed until September, a mini tournament will be held in its place. [SL]

Junior tennis

The current coaching arrange needed to be reviewed with Stephen now unable to guarantee his availability on Friday nights due to work commitments. John agreed to resolve this situation for the rest of the planned Junior Nights. [JMcN]
Karen volunteered to organise a regular Sunday afternoon junior competitive event, to focus on potential team players with the support of player's parents. It was agreed that this could be held between 3.00pm and 5.00pm subject to replay of 5th and 6th teams, the captains would advise if a replay is planned. [JC/KS]
Barry agreed to discuss the new arrangements with Stephen. [BS]

Grounds and Pavilion

Shale information from Moor Park passed on for information

Social events

none

A.O.B.

Can all committee please promote the Centenary Treasure Hunt planned for Saturday 18th June @ 6.00pm. The event will cater for families.

Date and venue of next meeting: Thursday 30th June @ 8.00pm Clubhouse

Committe Meeting - May 2005

Hon Secretary: Phil McConnell 01695 573598
Minutes of the committee meeting of 5th May 2005

Present

Barry Sheriff, John McNeil, Dave Iliff, Martin Trengove, Sarah Lawton, Phil McConnell, Gerry Joyce (P/T)

Apologies for absence

Hilary Bell, John Spurr, Janet Crompton, Kevin O'Sullivan, Karen Sumner

Previous minutes / Matters arising

Centenary Gates will be fitted on Thursday 12th May.
Jack Wilford Tournament ran very well Thanks to Janet and participants.
Friendly fixture list and team now circulated with dates. [DI]
Road to Wimbledon ran as planned on 2nd May.
Seats purchased as planned.
Notice for token availability to be posted. [MT]

Correspondence

none

Treasurer's report

Martin has emailed details of income and expenditure to committee members.

Income	£14890
Expenditure	£11709
Balance	£16085

These figures include £930 expenditure to LTA for Wimbledon tickets, which will be repaid later in the month.
There are currently 175 paid up members of which 86 are seniors, slightly down on last year.

Applications and resignations

none

Senior tennis

It was agreed that a series of family evening be organised during the season on a Saturdays. Martin and Sarah would send out invitations. [SL/MT]
A fun American tournament would be organised for Sunday 22nd May focusing on our new members. John agreed to run the event and letters were to be sent out to our new members. [JM/SL]
It was highlighted that our chosen league replay days presented problems with the competition rules. Some clubs were reluctant to play replays at the weekend. The secretary was asked to draft a letter to the league seeking a relaxation in the rule. [PM]

Junior tennis

Junior nights appear quieter than last year; it was proposed that a leaflet campaign into local schools might help. It was felt that we should wait a little while yet.

Grounds and Pavilion

The Car Park had been re-laid and the garden area fenced off. It was generally agreed how much better the club looked with the changes.
The Grounds man was to be asked to ease back on the amount of shale on the courts.
The purchase of a water squeezer was approved, this would help remove surplus water on the courts and avoid postponement of game because of court conditions. [MT]
The cost of an automatic ball feeder to be found. [JMcN]

Social events

Pop Quiz confirmed as Saturday 4th June, Posters advertising event to be distributed. [DS]
Centenary Ball
- Buffet agreed, band confirmed, bar extension until 12.30am.
- Lancashire Life photographer invited.
- Listing of members to be grouped and given to committee members for contact purposes. [SL]
- Centenary Ball sub group to meet on Friday 13th at the clubhouse, separate minutes to be distributed. [BS/SL/MT]

A.O.B.

none

Date and venue of next meeting: Thursday 9th June @ 8.00pm Clubhouse

Committe Meeting - April 2005

Hon Secretary: Phil McConnell 01695 573598
Minutes of the committee meeting of 31st March 2005

Present

Barry Sherriff, Sarah Lawton, Martin Trengove, John McNeil, Stephen Roche, Janet Crompton, Hilary Bell, David Iliff, Karen Sumner, Gerry Joyce, Kevin O'Sullivan, Phil McConnell

Apologies for absence

none

Previous minutes / Matters arising

Subscription to LTA of over £1000 has been made
Centenary Gates are hoped to be installed before Jack Wilford Tournament [MT]

Correspondence

Information for Mini Tennis passed onto club coach [JMcN]
Brochure for engraved glass passed onto centenary committee [BS]

Treasurer's report

Martin has emailed details of income and expenditure to committee members.

Income	£12447
Expenditure	£9331
Balance	£16020

Membership down on last year at this time 2004 - 150, versus 2005 - 135.

Applications and resignations

Resignations: Christopher and Peter Lyons, Sean and Rachel Coulthard
Applications: Melanie Webster, Christine Simpson, Pat Hesketh , Gillian Povey, James Layton

Senior tennis

Team practice has started with a captains meeting planned for Tuesday 5th April.
First team selection will take place on Thursday 21st April, match balls will be available. [MT]
Listing for Jack Wilford Tournament to be organised for captains by Thursday 7th April. [JC]
7th team fixture list to be finalised by 21st April for captains meeting, matches with Aughton, Campion, Mawdesley confirmed. Dave Iliff to liaise with other clubs to arrange fixtures. [DI]
Senior Box Leagues have now started well.

Junior tennis

Road to Wimbledon Tournament arranged for Monday 2nd May @ 10.30am.
Notice to Members to be posted. [SR]
Junior night roster was discussed and was to be sent to senior members. [BS]

Grounds and Pavilion

The lock to the pump house was in need of repair. [PM]
The sprinkler system to be check out. [PM]
Two benches to be purchased for the triangle area to assist spectator's approx £60 each. [GJ]
The two signs for the 100 club and the club entrance would be ready by end April. [BS]

Social events

Barn Dance was a success and generated a £55 profit. It was felt that it could be installed as a bi-annual event.
Pop Quiz was confirmed as Saturday 21st May in the clubhouse. [All]
Treasure Hunt scheduled for 18th June. [JC]
Centenary Ball at Edge Hill College it was agreed that this should be an agenda item. [PM]
At the next committee meeting. A small sub group would finalise the arrangements by end of April. [SL]
Details of Race Night BBQ to be confirmed.

A.O.B.

The Play Tennis Day to be an agenda item at next meeting. [PM]
Suggested a hinged board to be fitted internally for the club notices. [BS]
Ideas how we can manage the distribution of floodlight tokens. [All]

Date and venue of next meeting: Thursday 5th May @ 8.00pm Clubhouse

Committe Meeting - March 2005

Hon Secretary: Phil McConnell 01695 573598
Minutes of the committee meeting of 3rd March 2005

Present

Barry Sherriff. Sarah Lawton, Janet Crompton, Gerry Joyce, Karen Sumner, Steve Roche, Dave Iliff, Kevin O'Sullivan, John McNeil, Martin Trengove, Phil McConnell

Apologies for absence

Hilary Bell

Previous minutes / Matters arising

Request for additional Wimbledon tickets sent to LTA.
3rd team captain is to be Gerry Joyce.
Larder fridge delivered and installed.

Correspondence

Subscription payment to LTA to be made before 30th April 2005. [MT]

Treasurer's report

Martin has emailed details of income and expenditure to committee members.

Income	£3160
Expenditure	£6973
Balance	£9091

The treasurer confirmed that these numbers were after loan repayment of £1500 to the LTA.

Applications and resignations

none

Senior tennis

Feed back from League AGM confirmed that the clubs requests for a 7th team to be entered into the league and the change to the starring rules were both defeated.
A discussion took place to seek a series of friendly matches primarily for those members who are not selected for teams. It was agreed that members of the committee should make contact with other tennis clubs and seek to arrange fixtures on a home and away basis. The home fixtures would be played at the club on Saturday afternoons with the option of using Ormskirk School should the need arise. (John outlined the cost and facilities available at the school).
David Iliff agreed to co-ordinate the friendly fixture list and committee would provide him with names and contacts at the selected tennis clubs. [DI]

Junior tennis

Stephen Roche advised that he had not been able to finalise the team manager's position and was still awaiting some replies.
The following dates were confirmed: Junior League to start 16/04/05; Match practice to start 06/04/05 @5.00pm; Junior nights to start 01/04/05.
It was also confirmed that a mini tennis tournament would be organised at a date tbc. [SR]
The committee also confirmed that the U12 Spartans Trophy would be held at the club. [SR]
To improve the coverage of junior night Rota, names listed each week will be contacted by phone. [SR]

Grounds and Pavilion

Car park will attempt to complete before season starts. [PM]
The Centenary Gates should befitted week commencing 11th April. [MT]
The planting out of the Triangle into a pleasant garden area is on hold until a volunteer is found. [All]
The old fridge needs to be removed to the tip. [MT]
New signs for the club to be completed. [BS]
It was hoped that the shale courts would be open for Easter weekend.

Social events

Barn Dance tickets sales confirmed at 26 the break even is 40 we all need to push the sales through all the usual contacts

Centenary Celebrations

The commemorative book planned for publishing in September requiring sponsorship. [All]
Jack Wilford Tournament will include a Champagne reception.
The Centenary Ball will take place at Edge Hill College date and prices to be confirmed.
The new centenary logo will be available on sports wear for purchase.

A.O.B.

The Lancashire LTA confirmed they would contribute to the printing cost of the publicity brochure. They requested that coaching information should be included. [MT/JM]
Sarah offered to produce a club information pack for distribution to recent and new members. [SL]
The new club license requires renewing and the committee agreed to seek a transition of our existing opening times, if we require a variation we would apply at a later date.
The secretary was asked to circulate a copy of the Club Rules (constitution) and the Byelaws. [PM]

Date and venue of next meeting: Thursday 31st March @ 7.30pm Clubhouse

Committe Meeting - February 2005

Hon Secretary: Phil McConnell 01695 573598
Minutes of the committee meeting of 3rd February 2005

Present

John McNeil, Martin Trengove, Karen Sumner, Sarah Lawton, Stephen Roche, Janet Crompton, Hilary Bell, Kevin O'Sullivan, Phil McConnell

Apologies for absence

Barry Sheriff, David Illif, Gerry Joyce

Previous minutes / Matters arising

Application for “Play Tennis Day” sent to Tennis Lancashire
Letter of thanks has been sent to RBS for donation sent by chairman.

Correspondence

Tennis Lancashire letters relating to Wimbledon tickets and a job vacancy for “County Development Officer”
JMcN suggested that there might be more tickets for Wimbledon available and asked that the secretary make this known to Ian Shaw who co-ordinates the allocation. PM

Treasurer's report

Martin has emailed details of income and expenditure to committee members.

Income	£2660
Expenditure	£5174
Balance	£10390

Cash position is good with subscriptions due in March

Applications and resignations

An Application has been received from Steve Youngs Senior Member this was accepted

Senior tennis

3rd team Captaincy has not been resolved, JC to make further enquiries JC

Junior tennis

A lengthy discussion was held regarding the appointment of a junior team manager/co-coordinator that could assist in team selection in liaison with the coach and organise the parental help needed to run the Saturday morning teams. Names were suggested and SR would make contact. SR
SR stated that we planned to run four junior teams this year U12 mixed, U14 Boys, U16 Mixed and U16 Boys. This would leave no court space on Saturday mornings for other teams.
KS &SL felt that we should organise some inter club competition for girls each month and this was accepted, details needed to be finalised and entered into the junior newsletter. KS/SL

Grounds and Pavilion

MT confirmed that the tank would need to be repaired by the supplier and some preventative measures included to stop the flange being used as a ladder. The cost was expected to be approx £200 this was approved.
PM outlined the various quotations foe resurfacing the car park. The committee agreed to authorize the laying of limestone chippings to incorporate a new drainage system. The price will be approx. £100 PM
It was confirmed that a working party was planned for Saturday 5th Feb. @9.30am committee were asked to encourage any volunteers ALL

Centenary Celebrations

Agreement was made on the purchasing of clothing samples with centenary logo, Ian Duffy had experience of a local company and would undertake the organization. ID
A centenary bulletin had been prepared by Hilary for inclusion in the news letter HB
The Barn Dance tickets were not available yet Sarah agreed to use the winter league to distribute the tickets, Hilary confirmed that the 100 Club members would be a useful source KS
Centenary gate details were to be finalised this week for completion in March MT
The next meeting was scheduled for 15th February @2.00pm

A.O.B.

League AGM planned for Monday 21st February @ 7.30pm at Argyle Tennis Club. JC confirmed that three captains were planning to attend. Hilary advised the committee that we should have received the details from the Southport League Executive (they arrived on Sat. 5th). The Executive were not planning to support the changes proposed by Ormskirk to the starring rules, it was therefore important that as many members should attend to express the point. JC
Hilary also noted that there were four team applying for two vacant positions in the league, she added that the executive would require a clear undertaking from the club for facilities and court availability.
Gerry Joyce had volunteered to organise adult single”box leagues” this was accepted and Gerry would be given all the support for this venture. GJ
The committee authorized KO'S to purchase of a new larder fridge for the bar at a price of £250.00. KO'S

Spring Newsletter

Barry confirmed that he was still awaiting contributions from the junior co-coordinator, social secretary and the team captain. Providing he received these by 18th February he would complete the newsletter by 25th February. The contributors all accepted that this would be done.

Date and venue of next meeting: Thursday 3rd March @ 7.30pm Clubhouse

Committe Meeting - January 2005

Hon Secretary: Phil McConnell 01695 573598
Minutes of the committee meeting of 6th January 2005

Present

Barry Sherriff, Sarah Lawton, Karen Sumner, Gerry Joyce, Kevin O'Sullivan, Janet Crompton, Dave Iliff, John McNeil, Stephen Roche, Martin Trengove, Phil McConnell

The Chairman extended a warm welcome to Gerry Joyce onto the committee, thanking him for his interest in the management of the club in what will be a busy year.

Apologies for absence

Hilary Bell

Previous minutes / Matters arising

Captaincy: 1st team was confirmed as Rod Birchall; 3rd team TBA [JC]
Letters to S&D League had been posted (by hand) to Trevor Powell regarding 7th team and Starring [PM]
Invitation to Tennis Lancashire AGM at Bolton Arena, John McNeil and Phil McConnell to attend
Faulty net post reported was in fact ok and had not been wired properly [MT]
Music system had been installed as agreed

Correspondence

Letter from LCC ref road sign, awaiting pricing from Highway Engineers [PM]
Tennis Lancashire ref, Play Tennis Day passed to Chairman for action [BS]
Alliance and Leicester offer to transfer our account, passed to Treasurer [MT]

Treasurer's report

Martin has emailed details of income and expenditure to committee members.

Income	£2661
Expenditure	£4789
Balance	£10775

Chairman advised committee that the Royal Bank of Scotland had sent an additional £500.00 cheque for the use of the club as a follow up to Geoff George's application for funding. The committee asked if the Club Coach and the Junior Co-coordinator could consider what item of equipment could be purchased for this sum. They agreed to report back ASAP [JMcN/SR]
Chairman agreed to write a letter of thanks to RBS [BS]

Applications and resignations

An enquiry had been received from our website and would be followed up [PM/MT]

Senior tennis

Details of team captains needed for end January [JC]
Hillside tournament, Newsletter asking members if they would like to participate [KO'S]

Junior tennis

Application for Road to Wimbledon tournament has been submitted
Meeting scheduled for end Jan for S&D junior league [SR]
Committee asked that a list of proposed coaching times be made available for next mtg [JMcN/SR]
Chairman asked that the Agenda for the next meeting focus on junior tennis and address the roles of junior team manager and selection [PM]

Grounds and Pavilion

Treasurer advised the committee that the new water tank had developed a leak, probably from people standing on the flange. A repair is needed and some frame required to prevent a recurrence [MT]
Replacement wood panels are to be ordered for court 5 [PM]
It was agreed to set a limit of £2,000 for the car park resurfacing, the contractor will be contacted [PM]
A working party was set for Saturday 5th February to undertake the repairs to the wire fencing - could all committee try to encourage members to attend [All]

Social events

The Christmas Party was a great success with lots of stories to tell!! The food and games were consumed with relish. It was hoped next year to see more participation
The centenary committee have organised a Barn Dance at The Tithe Barn Melling. For Friday 18th March 2005. Tickets priced at £10.00 will be available soon [SL]

A.O.B.

Centenary Committee meeting January 13th @ 7.00pm note to be taken by Sarah [SL]
Quotation for new gate will be available for the meeting [MT]
Elizabeth Gunstone to be approached ref Garden Area [PM]
Chairman asked that the Centenary proposals be an agenda item next month [PM]
The February meeting will be preparing the content of the Spring Newsletter can all date be confirmed for season and tournaments as well as proposed social events [All]
Tennis Lancashire (Andy McGary) CDO is seeking a date to come to the club and meet up with officers and coaching staff. A date of 15th February @3.00pm has been set. PLEASE NOTE [BS/JMcN/JC/MT]

Date and venue of next meeting: Thursday 3rd February @ 7.30pm Clubhouse

Committe Meeting - December 2004

Hon Secretary: Phil McConnell 01695 573598
Minutes of the committee meeting of 2nd December 2004

Present

Barry Sherriff, Stephen Roche, David Iliff, Karen Sumner, Hilary Bell, Sarah Lawton, John Spurr, John McNeil, Kevin O'Sullivan, Phil McConnell

Apologies for absence

Janet Crompton, Gerry Joyce, Martin Trengove

Previous minutes / Matters arising

Team captains: Janet reported that the 1st team captaincy was being considered by Rod Birchall; 3rd team tba; 7th team captaincy was Linda Mountain
The facilities at Ormskirk School were still to be confirmed by Sue Bradbury the Community Development Officer
Contact had not been made with Formby HT ref starring rule change. Hilary outlined the monitoring procedure she undertakes for starred players from each club and their teams. The committee agreed that it was very thorough and should deter teams who are trying to break the rules
Committee confirmed that a letter to be sent to Southport League Executive requesting a change to the starring rules [PDM]
Junior Presentation night was postponed until the start of 2005 season [SR]

Correspondence

Minutes from local licensing authority ref new rules from 2005
Tennis Lancashire Affiliation correspondence to be completed by 1st Jan 2005 [PDM]

Treasurer's report

Martin has emailed details of income and expenditure to committee members.

Income	£2240
Expenditure	£3048
Balance	£12096

Applications and resignations

none

Senior tennis (application for 7th team to be entered into Southport League)

Hilary confirmed that the application for 7th team into Southport League must have access to 4 courts, with toilet and refreshment facilities available, it was agreed to make the application [PDM]

Centenary Committee Report

Sarah presented the notes from the first centenary committee meeting

There was agreement that a centenary book be produced as record for posterity
The activities that were discussed include a Summer Ball to coincide with finals day. A Barn Dance during March to start the celebrations, include a champagne reception to coincide with the Jack Wilford Tournament
Discussions for commemorative clothing to be held between ID and PM for samples to be available
A Collage to be produce for permanent display in clubhouse. HB would ask RB to coordinate
The installation of centenary gates at the entry to the club, details to be forwarded
Develop seating area between courts 1 and 2 with planters etc. Elizabeth Gunstone to be contacted
Improve the road signing at the club entrance, Phil McConnell to contact Highways Agency
The committee required that the club should underwrite the activities. Any Community Grants to be checked

The committee thanked Sarah for her report and agreed that the activities would be underwritten providing the fund raising activities would match the costs. The first activities i.e. Barn Dance and Club Clothing could proceed as outlined

Junior tennis

nothing to report

Grounds and Pavilion

It was agreed that the resurfacing of the car park should be the only major project undertaken this winter. John McNeil displayed a net post which had evidence of damage and needed to be replaced. The post would be discussed with the supplier [PDM/MT]

Social events

Christmas Party 18th December at 8.00pm ticket sales currently at 50 and refreshments has been organised. The club house to be decorated and bar stocked in readiness committee to assemble at 3.00pm on the day to prepare the room [All]
A bar extension until 12.00pm to be requested [PDM]

A.O.B.

A request for a 100 Club notice board to be fitted and was agreed [BS]
The committee authorized KO'S to purchase a new music system at budget price £120.00 [KO'S]
Hilary Bell offered to sponsor the Veterans Ladies Doubles and Men's Doubles trophies for winners of these events. The Veterans Mixed Doubles Trophy would be offered for sponsorship [HB]

Date and venue of next meeting: Thursday 6th January @ 8.00pm Clubhouse

Committe Meeting - November 2004

Hon Secretary: Phil McConnell 01695 573598
Minutes of the committee meeting of 4th November 2004

Present

Barry Sherriff, Janet Crompton, John McNeil, David Iliff, Hilary Bell, John Spurr, Karen Sumner, Stephen Roche, Phil McConnell

David Iliff was welcomed onto the committee.

Apologies for absence

Sarah Lawton, Martin Trengove. Kevin O'Sullivan

Previous minutes / Matters arising

Minutes from October were accepted as true record, any matters arising are covered on the agenda.

Correspondence

LTA Lancashire invitation to Extraordinary General Meeting on 18th November, John Spurr and John McNeil will attend.
Letter from Caroline Lowe advising that she is to move to Cheshire as Tennis Manager, she is being replaced by Scott Reid as Lancashire Tennis Manager in addition Andrew Wilkinson is to be a part time county coach.
Copy of Public Liability Insurance Certificate for period 1st Oct 2004 to 30th September 2005. [PDM]
Email from Hilary on behalf of Southport League management committee thanking OTC for hosting the Awards evening and commenting how well it had been received.

Treasurer's report

Martin has emailed details of income and expenditure to committee members.

Income	£669
Expenditure	£1843
Balance	£11729

Applications and resignations

none

Senior tennis

No progress reported on finding team captains for 1st and 3rd teams, there was no nomination for a 7th team captain. It was agreed that the positions need to be filled prior to publication of the 2005 fixture list for Southport League which is February 2005. [All]
The facilities at Ormskirk School need to be confirmed as available prior to next months meeting so we can complete the application for a 7th team. Court space, refreshment facilities and cost. [JMcN]
Proposed rule change affecting league starring.

The committee discussed the issue of starring team players in the Southport League, the captain and selection committee had expressed frustration with the current system and felt it limited the introduction of new players into team tennis.
Hilary confirmed the existing rule which stated that each team had to star three ladies and three men, after the fourth match, who could not play at a lower level unless clubs sought to de-star the individual.
The committee voted in favour of seeking a change from three starred ladies and gentlemen to only two. This would provide more flexibility for clubs and enable teams to play to strength, whilst retaining some control over potential cheating. It was agreed that the Secretary make contact with other clubs who have expressed concern with the existing arrangement. The proposal needs to be forwarded to the League Executive by December 31st 2004. [PDM]
John felt that this proposal should be presented by another club, otherwise it may seem that Ormskirk, who are applying for a 7th team, could be accused of pushing through rule changes for their own benefit.

Junior tennis

Stephen confirmed that the presentation evening was planned for Friday 12th November. Karen Sumner had not received the invitation for her two daughters, John stated that he still had some invitations to distribute and would deal with them directly. [SR/JMcN]

Grounds and Pavilion

A plan would be presented to next meeting for approval; it would cover work on the car park, court netting and work in the clubhouse.

Social events

Dinner Dance - 19th November
Barry confirmed that the anticipated numbers for the Dinner Dance was approx. 70. He finalised some of the details as follows:

The list of trophies to be presented was agreed.
The venue would be available to finalise table layout and plan day - tba. [BS]
John McNeil will act as Master of Ceremonies and organise fund raising games on the night.
Bill and Margaret Thurston would make the presentations to the winners.
Members will be invited to donate raffle prizes.

Christmas Party - 18th December

Caterers to be confirmed. [SL]
Tickets limited to 60 were issued and be distributed via the committee members. [All]
Music and games to be finalised at the December committee meeting

A.O.B.

John outlined the new structure of the LTA and the development of tennis through performance coaches in each region. He confirmed that the LTA management team are still known to us and hoped to continue our good relationship with Tennis Lancashire.
The first meeting of the Centenary sub-committee will take place @ 7.00pm on Thursday 25th November in the clubhouse. Secretary to issue an agenda to Kath Spurr, Hilary Bell, Jenny Watling, Sarah Lawton, Janet Crompton, Ian Duffy, Barry Sherriff. [PDM]

Date and venue of next meeting: Thursday 2nd December @ 7.30pm Clubhouse

Committe Meeting - October 2004

Hon Secretary: Phil McConnell 01695 573598
Minutes of the committee meeting of 5th October 2004

Present

Barry Sherriff, Janet Crompton, Sarah Lawton, Karen Sumner, John McNeil, Stephen Roche, Phil McConnell

Apologies for absence

Martin Trengove, John Spurr, Hilary Bell

Barry formally welcomed Karen Sumner onto the committee and advised that Gerry Joyce will also be joining; all agreed that both members will bring a great deal of enthusiasm to the committee.

Previous minutes / Matters arising

U12 junior team was successful in defending the Spartans Trophy, well done.
The Advertiser photographer will be taking photo's of the promoted teams on Nov. 6th at noon. [JC]
Southport League Presentation Evening at OTC 21st October 7.30pm. Sue the cleaner to be advised, Committee to arrive at 6.30pm, caterer arriving at 7.00pm, Kevin ensure bar is adequately stocked. [All]
It was confirmed that the Sherwood Shield would end on Wednesday 17th November. [BS]
Risk Assessment to be revisited in 2005. [PDM]
Junior Presentation night scheduled for Friday 12th November at 7.30pm. [SR/KS]

Correspondence

Tennis Lancashire indicating proposed change to rules of Lancashire LTA. An EGM is planned for 18th November 2004 to confirm these changes. [PDM]

Treasurer's report

Martin has sent the treasurers report via email to all committee members. The summary of the year to date is as follows.

Income	£572
Expenditure	£1486
Balance	£11990

Applications and resignations

none

Senior tennis

The date for the remaining finals to be played was agreed as October 24th @ 1.00pm. [BS]
John suggested that we should encourage male members to become involved in team selection. It was confirmed that there were Captains required for 1st and 3rd teams; Janet agreed to report back to next month's committee if she had succeeded in her attempts to find suitable candidates. [JC]
It was confirmed that the membership agreed that we should pursue the application for a 7th team into the Southport League. In preparation John agreed to confirm the court availability at Ormskirk School as well as price and facilities. The appointment of a captain was also critical Janet to investigate. [JMcN/JC]
The trophy's awarded at our presentation night were to be returned to the bar. [All]

Junior tennis

It was confirmed that the Junior Tournament would be cancelled. [SR]

Grounds and Pavilion

Can we try to reinstate the nets on court 3 Phil to investigate. [PDM]
A plan to be presented for the work schedule for this winter. [MT/PDM]

Social events

Dinner Dance 43 confirmed and paid further members to be followed up. [All]
Raffle prizes are needed, if there are any benefactors? Report to next meeting. [All]
A proposed Christmas Party was to be planned for Saturday 18th December. [SL]
Posters to be produced for both social events.

A.O.B.

Centenary Committee: - It was confirmed that an independent committee would meet to co-ordinate our Centenary celebrations. The committee will consist of Ian Duffy, Kath Spurr, Hilary Bell, Jenny Watling, Sarah Lawton, Janet Crompton, Phil McConnell and Barry Sherriff. The first meeting was scheduled for Thursday 25th November 2004. Phil to organise. [PDM]
An Autumn Newsletter to be posted updating members on all our activities. [BS]

Date and venue of next meeting: Thursday 4th November @ 7.30pm Clubhouse

Subscribe Unsubscribe